Tuesday, May 24, 2011

When does GRC Fit within a Small Audit Shop?

Governance, Risk and Compliance (Part 1)

Governance, Risk and Compliance (GRC) is the latest and greatest hot topic being thrown at Internal Audit functions. But what really is the place for GRC in the profession today? Having been bombarded with Risk Management literature and programs for many years and those programs appearing to still be in their embryonic state, what confidence is there to be had in the GRC initiative?

As it turns out, there is a practical application for GRC in the world of Internal Audit. Certain cross-functional audit projects can greatly benefit from a GRC perspective. When faced with a large project across multiple disciplines, divisions, regions or operating groups the GRC model can provide a structure for evaluating the control environment in a manner and perspective that should appeal to senior management’s vision of the organization.

Stay tuned for Pat 2 of the GRC for Small Internal Audit Departments.


This post was contributed by Brad Zolkoske. Brad is the Director of Internal Audit at International Coal Group. He is responsible for the design, development, coordination and communication of auditing services throughout the company. Brad’s number one goal at International Coal is to establish a professional internal audit function that actively supports the company’s growth and culture initiatives.

During the course of his 20 year internal audit career Brad has worked in internal audit management for several publicly traded manufacturing companies. He is an expert at getting exceptional performance out of small audit departments. Brad can be contacted through this blog or through his LinkedIn profile.

Wednesday, May 18, 2011

Internal Audit Departments and Building a Definition of Risk

Internal Audit Departments today are constantly told to be "risk based" and to assist their companies in the management of risk. While this sounds great in concept, the execution is a different manner as many companies today do not have a formal risk management program with which to align. When tasked with developing such programs Internal Audit should not fall into the trap of developing a population of risks before first arriving at a common definition of risk.

Understanding how your company views risk is a good place to start. Is risk viewed as good or bad? Remember, risk is not just a negative; the presence of risk presents the possibility of reward as well as loss. In looking at risk as both a positive and negative, Internal Audit Departments will better align their risk activities with the thoughts and strategies of management.

This definition, once developed, can then allow Internal Audit Departments to evaluate risks and risk management activities to determine if the potential for success warrants the risk being taken; to assess whether the risks being taken are aligned with corporate values, goals, objectives, policies and management capabilities; and to determine whether the culture of your organization is strong enough to allow for a legitimate discussion about risk events that haven’t yet happened.


This post was contributed by Brad Zolkoske. Brad is the Director of Internal Audit at International Coal Group. He is responsible for the design, development, coordination and communication of auditing services throughout the company. Brad’s number one goal at International Coal is to establish a professional internal audit function that actively supports the company’s growth and culture initiatives.

During the course of his 20 year internal audit career Brad has worked in internal audit management for several publicly traded manufacturing companies. He is an expert at getting exceptional performance out of small audit departments. Brad can be contacted through this blog or through his LinkedIn profile.

Wednesday, May 11, 2011

Ground Still Shaking as Aftershock Severity Decreases - Japan Earthquake Update May 10, 2011

The following is part of a series of email updates about the effects of the earthquake in Japan. The emails originated from a colleague in Tokyo and provide an insiders perspective. These posting have been unedited and tell the story from one person's vantage point

May 10, 2011

The overall situation is gradually improving. My next report will not be until early June around the 3-month anniversary of the main temblor.

Total aftershocks over the past 2 weeks are as follows:
    Lunchtime 25th April to 2nd May – 208 Lunchtime 2nd May to 9th May – 216

North East Report
The status of the NE area has shown some improvement over the past 2 weeks, but still has a long way to go in the worst hit areas.
  • Toll of dead and missing has improved somewhat to around the 25,000 level, with confirmations still arriving that in excess of 90% of victims were indeed victims of the Tsunami (i.e. drowning) and not of the Earthquake itself.
  • Estimates of the time it will take to clean up the debris field are now ranging between 2 and 3 years, this suggests the rebuilding boom may be a bit more delayed than originally anticipated
  • The number of people still in temporary shelters has dropped to around 120,000, however rapid falls are not expected yet due to the slow pace of establishing temporary housing units.
  • Very large numbers of volunteers descended on the worst hit areas over the “Golden Week” holiday period last week to assist with the cleanup efforts.
  • Plenty of focus, daily news reports etc, still on the nuclear reactor in Fukushima, refer “Nuclear Situation” below.

Tokyo Report
Tokyo is best described as having achieved “business as normal”, i.e. as normal as possible under the circumstances

Main remaining problem for the non-tsunami areas is achieving regular levels of factory production, refer business perspective below.

Blackouts & Brownouts
These have been discontinued for the time being, but reinstatement is widely anticipated over the hottest of the coming summer months, i.e. July and August.

Nuclear Situation
This remains front page, as well as 2nd and 3rd page, news on a daily basis here locally, even if it is not the focus of the international foreign press any more.

Progress continues, but still at a slow pace, they have now reached the stage where workers are inside the No 1 Reactor repairing the damaged cooling system. Achievement of this would enable rapid attainment of “cold shutdown” status. Nonetheless, high radiation levels inside the reactor continue being detected, so progress on repairs is not likely to be so rapid.

Remotely controlled equipment now in frequent and widespread use

Government has now introduced a “legally binding 20km exclusion zone” nonetheless is permitting some to visit their residences for up to 2 hours to collect valuables etc. All are being given protective clothing and screened for radiation upon return. Refer graphic below for levels of radiation in Eastern Japan as of Monday 9th May. Second graphic depicts the evacuation zones in more detail.

Newspaper Articles
An article came out 2 days ago detailing how the Power Company will need assistance from the government to pay all the damages it is liable for. Seems the government is going to assist, however the price will be nationalization of the company. Apparently this reactor also was built very close to a known fault line.

Locals were to be accorded a voice in discussions about reopening the second nuclear plant in Fukushima, i.e. the one that was shutdown without any radiation leakage, seems that it is only some 10km south of the problem plant.

Another article late last week came out detailing that over 40% of hospitals equipped to deal with radiation sickness & problems were “overly close” to nuclear plants in general.

Prime minister requested that another nuclear plant South of Tokyo be shutdown due to some safety concerns, the (separate) power company which operates this plant is going to acquiesce to the government’s request. This power plant however is run by the power company which services the Nagoya area where the likes of Toyota & Suzuki manufacturing facilities. This shutdown is actually quite a serious development and does not bode well for Blackouts and Brownouts over summer.

Aftershocks and Seismic Data
Caution is still required as there have been 424 in total since my last report 14 days ago however the outstanding feature of these was that they were almost exclusively smaller in size and therefore hopefully a reliable sign everything is indeed settling down
  • Lunchtime 25th April to 02nd May – 208
  • Lunchtime 02nd May to 09th May – 216
Saw another article this morning highlighting the ongoing plight of several towns and villages up north which are now suffering daily floods at high-tide due to the fact the local land level has dropped by up to 1.2 meters (this also happened in Chile in their big earthquake in the 1960’s by the way).
  • Large number of aftershocks are centered in the Fukushima area (i.e. near the problem reactor site)
  • The Intensity of the median level is now 4.8, a significant fall from the median level of 5.4 in from 2 weeks earlier, maybe this will prove to be a more effective method to judge the level and direction of seismic activity, We will find out soon enough.

Business Perspective
  • Economic Impact
    Forecasts are gradually being revised downwards for the March and June quarters, but being revised upwards after that due to the reconstruction efforts that will commence as previously reported.

    However, some are beginning to wonder if reconstruction efforts will, or even can, begin that quickly as other estimates are appearing that it will take up to 3 years to clear the debris field.

    The major economic impact remains in the Agricultural sector, which does nor bode well for food prices this summer.
  • Factory Closings
    Number of closings now seems to have stopped, however the number of factories unable to resume full production shows no dramatic sign of improvement just yet.

    All carmakers in particular seem to have been hit quite hard by this problem, but the degree varies from one to the other.

    A negative effect on overseas supply chains is still being reported, but the extent, particularly to non-Japanese entities is difficult to gauge from here.

    This matter still warrants further monitoring.
  • Economic Recession Likelihood is unchanged
    For the current QTR, this is unchanged and considered almost a certainty but only at marginally negative growth levels, for the next QTR it is also considered quite likely with the magnitude dependent on how quickly the problems associated with the JIT system in b) above can be remedied.

    Subsequently the growth positive effects of rebuilding are supposed to kick-in, but that timing may prove optimistic.
  • Financial Markets
    Would think the Securities analyst’s are all busy revising forecasts and valuations (downwards) for all local public companies.

    Funding of reconstruction efforts – Discussion still underway for a special additional budget and to increase the Consumption Tax rate to fund reconstruction, nothing concrete decided yet however.

    BOJ still under pressure to commit to buying “Reconstruction Bonds” from the government, but the BOJ head is still resisting pressure to do so.

Friday, May 6, 2011

Earthquake Sickness - Japan Earthquake Update April 25, 2011

The following is part of a series of email updates about the effects of the earthquake in Japan. The emails originated from a colleague in Tokyo and provide an insiders perspective. These posting have been unedited and tell the story from one person's vantage point

April 25, 2011

Total aftershocks over the past 2 weeks are as follows:

Lunchtime 11th April to 18th April – 246
Lunchtime 18th April to 25th April – 121

Cherry blossom-viewing season in the Tokyo area is over and is now moving up North through the worst affected regions on the way to its inevitable conclusion in Hokkaido in mid-May.

North East Report
The status of the NE area has shown some improvement over the past week, but still has a long way to go in the worst hit areas.
  • Toll of dead and missing still hovering around the 28,000 level, seems in excess of 90% of victims were indeed victims of the Tsunami (i.e. drowning) and not the Earthquake itself.
  • The number of SDF & US military personnel searching in earnest all over the worst affected areas (including some within the 20km restricted zone) is being ramped up from 12,000 to 20,000+
  • Prices of used cars are reportedly increasing rapidly, estimates are that about 10% of all vehicles in the region were destroyed.
  • Food and fuel logistics to the worst regions continues to improve, but still hearing of isolated hamlets and villages where relief is only just arriving over the past 2 weeks.
  • Cherry blossom-viewing season has now commenced in the worst affected regions signaling the imminent, and no doubt most welcome, arrival of warmer weather.
  • A veritable string of foreign dignitaries have been visiting the worst affected areas, handing out all sorts of things, some useful, some not. Can’t see why they cannot organize a shipment of 30 to 40 front-end loaders and 20 or 30 bulldozers which would be pretty useful right about now.
  • Plenty of focus still on the nuclear reactor in Fukushima, refer “Nuclear Situation” below.

Tokyo Report
In regard to getting back to normal, Tokyo has now arrived at the stage where it can be considered “business as usual”, except for any business that would normally be conducted with suppliers/clients up North of course.

Food supplies are almost back to normal, with almost no empty spaces on store shelves than last week. Supplies of bottled mineral water (2.0 liter PET bottles) are available once again, but supplies still rather limited.

Main remaining problem for the non-tsunami areas is achieving regular factory production, refer business perspective below.

Blackouts - Discontinued
These blackouts have been discontinued for the time being, but may have to be reinstated over the hottest summer months.

Situation
I see no reason to change the wording of the summary I wrote 2 weeks ago which is as follows:
    “Progress with closing down the remaining 3 reactors continues at a snails pace as one problem after another arises to slow efforts”.
Main focus is now clearing the most radioactive debris and getting more control over the whole situation, including the use of remotely controlled equipment. Therefore the situation is still far from resolved and vigilance is still required” (I am disappointed to still be repeating this same conclusion, however am being given no real choice otherwise)

Government has now introduced a “legally binding 20km exclusion zone” around the reactor and a few additional selected areas, and all remaining residents are being asked to evacuate, seems they are not being forcibly evacuated just yet.

An article came out last week claiming that most nuclear reactor sites (worldwide) are uninsured simply due to the very high cost of doing so.

Another article came out detailing how the Power Company had decided to make compensation payments to the victims of JPY 1,000,000 (approx. USD 12,500 at current rates) per family. Anyone who knows anything about Japan will know this is woefully inadequate, and the power company promptly found themselves in very hot water once again.

Aftershocks and Seismic Data
Caution is still required as there have been 367 in total since my last report 14 days ago including several very big ones, as per the data below.

Lunchtime 11th April to 18th April – 246
Lunchtime 18th April to 25th April – 121

Looks like a “normal week” is going to be around 90-120 for the time being.

Another story from the seismological community came out last week which claimed all recent seismological protection activities have been focused on the South-Western Japan (where the Philippine and Eurasian plate intersect), as it was considered the next “high-risk area”. Not surprisingly, the article claimed the assessment approach was flawed and should be abandoned.

Another article emerged during the week in regard to “Earthquake Sickness”, details are as follows:
    Phantom quakes and Japan's 'earthquake sickness' Aftershocks are fraying the nerves of survivors in Japan. And some people feel them even when the ground is perfectly still As if the grief of loved ones lost isn't enough, Japanese survivors are now suffering from "earthquake sickness," with symptoms like dizziness and anxiety. The residents of northeastern Japan live with constant reminders of the powerful March earthquake that sent a deadly tsunami crashing into their shores. Aftershocks occur almost daily. And many survivors sometimes feel the ground shaking even when it is not. Doctors say the sensation is just one of the symptoms of the "earthquake sickness" that many survivors now have to contend with, on top of everything else. Here, a brief guide:
      What is "earthquake sickness"? The term refers to a collection of sensations earthquake survivors sometimes experience, even long after the ground stops trembling. The main symptom is dizziness, which doctors in Japan have seen a lot of lately. The condition is "similar to motion sickness," says Dr. Hideaki Sakata of the Mejiro University Clinic, as quoted by AFP. But for people worried the next deadly temblor could hit at any time, another symptom — the phantom quake — can be the most stressful. What is a phantom quake? It's when someone is convinced the Earth is rumbling under his feet although, in reality, it is perfectly still. "Sometimes I'm sitting with my friends and I tense up and say, 'Do you feel that?'" says Wakana Oyamada, an office worker in Shibuya, as quoted by The Irish Times, "and they haven't because it was in my imagination." Dr. Sakata says the sensation is similar to the lingering feeling of swaying people sometimes experience when they first get off a boat. Are there any other symptoms? Yes, anxiety. Understandably, earthquake survivors commonly worry that another Big One could happen at any moment. That concern has been impossible to ignore in northeastern Japan. The area devastated by the quake and tsunami on March 11 had been rattled by more than 400 aftershocks of magnitude 5.0 or greater, with more than 65 of magnitude 6.0 or higher, and at least five of magnitude 7.0. Every one of them had the potential to push a few more people past the breaking point. Has this hit the Japanese harder than earthquake survivors elsewhere? Quite possibly. In Japan, every time an aftershock is strong enough to rattle the walls, people wonder whether it will send another tsunami crashing into the damaged Fukushima nuclear plant, releasing a new burst of radiation. "People are getting too sensitive," says Dr. Kazuhiro Soeda, as quoted by The New York Times. "This is something we've never experienced before."

The “Tokyo Big-One” or not?
This is the other discussion going on in some sectors locally.

The general consensus at this point in time is “unfortunately not” as this quake was centered much further North, and all aftershocks have been almost focused mainly along the “Pacific Plate / Nth American Plate” boundary, also in the below diagram.


Business Perspective
  • Economic Impact
    Forecasts are gradually being revised downwards for the March and June quarters, but being revised upwards after that due to the reconstruction efforts that will commence.

    Barely any reconstruction has commenced to date however.

    The major economic impact will occur in the Agricultural sector, which does nor bode well for food prices this year.
  • Factory Closings
    Number of closings now gradually starting to reverse, however the number of factories unable to resume full production has stabilized and shows no dramatic sign of improvement just yet.

    Toyota has resumed production at all facilities but it cannot increase to more than 50% capacity levels.

    There is no reason to conclude any other major (or not) domestic manufacturers are any better off then Toyota, even though Honda, whose facilities are mainly located much further south, is reputed to be in better condition although not completely unaffected.

    A negative effect on overseas supply chains is still being reported, but the extent. Particularly to non-Japanese entities is difficult to gauge from here.

    This matter still warrants further monitoring as the full effect of the disruptions may not yet be fully played out
  • Economic Recession Likelihood is unchanged

    For the current QTR, this is unchanged and considered almost a certainty but only at marginally negative growth levels, for the next QTR it is also considered quite likely with the magnitude dependent on how quickly the problems associated with the JIT system in b) above can be remedied.

    Subsequently the growth positive effects of rebuilding should gradually become more evident from around the September quarter and serve as a base for subsequent rebounds in GDP, no reconstruction efforts are underway at the present time however, cleanup activities are yet to get into full swing.
  • Financial Markets
    Would think the Securities analyst’s are all busy revising forecasts and valuations (downwards) for all local public companies.

    Funding of reconstruction efforts – Discussion now underway to increase the Consumption Tax rate and use the initial increase in receipts to fund reconstruction, nothing decide yet however.

Tuesday, May 3, 2011

Still Shaken from Sizeable Aftershocks (7.0+) - Japan Earthquake Update April 11, 2011

The following is part of a series of email updates about the effects of the earthquake in Japan. The emails originated from a colleague in Tokyo and provide an insiders perspective. These posting have been unedited and tell the story from one person's vantage point

April 11, 2011

Here is an update on the situation in Japan which I originally compiled as of lunchtime Monday 11th April 2011.

However, following yet another major aftershock (7.1 Richter Scale) late in the afternoon on the 11th, which was pretty much right at the problem reactor site by the way, the tectonic situation has changed dramatically with approx. 85 additional aftershocks over the past 20 hours alone, with another major one this morning at 8.15 (of strength 6.3) but with an epicenter very close to Tokyo in Chiba. Refer “Aftershock and Seismic” section below for details.

Over the past week, mother nature delivered 2 reminders to keep us focused on tectonics as well as remind us of the need to keep moving forward.
  • The first of 3 very large aftershocks on Thursday evening around 11.30 pm served to keep us all focused on the (still existing) tectonic problems at hand. The second and third ones occurred at 5.16pm on Monday and 8.15 am on Tuesday with a dramatic pick-up in overall frequency.
  • The cherry blossom season is now in full swing in and around Tokyo reminding all that life goes on. It was not being celebrated with the usual merriment, as earthquake reminders abound, but was celebrated extensively nonetheless.
North East Report
The status of the NE area has shown some improvement over the past week, but still has a long way to go in the worst hit areas.
  • Toll of dead (13,000) and missing (14,000) has actually fallen back from an earlier total of approx. of 30,000, but in excess of 150,000 still in temporary shelters in the worst affected regions.
  • Emergency housing has just started to become available (by lottery), but a great deal more needed.
  • 12,000 SDF & US military personnel now searching in earnest all over the worst affected areas including some within the 20km restricted zone.
  • Convenience store chains report that number of stores still closed has dropped dramatically from 40% (of some 3400) to about 6.0% now.
  • Much of the focus still on the nuclear reactor in Fukushima, refer “Nuclear Situation” below.
Tsunami height – May have been much higher than originally thought, getting more reports of the Tsunami having been funneled to heights of up to 30 and 40 meters.

Tokyo Report
In regard to getting back to normal, Tokyo has almost arrived at the stage where is can be considered “business as usual”.

Food supplies are almost back to normal, with even less empty spaces on store shelves than last week. Supplies of bottled mineral water (2.0 liter PET bottles) starting to become available once again, but supplies are very limited.

Main remaining problem for the non-tsunami areas is achieving regular factory production, refer business perspective below.

Blackouts - Continue
These blackouts continue, but are scheduled for termination in the next week or 2. They may be reinstated over the summer months however.

Nuclear Situation
Progress with closing down the remaining 3 reactors continues at a snails pace as one problem after another arises to slow efforts. Main focus is now the radioactive water that has been released into the ocean and other water slated for storage, therefore the situation is still far from resolved and vigilance is still required.

Government is mulling the introduction of a “legally binding exclusion zone” around the reactor, not that there isn’t one at the present time of course, but seems the present one is voluntary and a number of residents have been returning to their homes to collect belongings etc.

Aftershocks and Seismic Data
Caution is still required as there have been 98 in total since my last report 7 days ago including one very big aftershock last week, as per the data below. To this I must add the additional 84 or so (in dark blue font below) since 11.14 Monday morning to 9.15am today.

Looks like this week’s total is going to be way above last week’s of 98, therefore it is still too early to conclude everything is “settling down to normal levels”.

Intensity maps of the 3 major aftershocks on Thursday evening, Monday afternoon and this morning are as follows:

Thursday Evening
Note : The epicenter is not very far from the reactor location in Fukushima, which caused some concerns about additional reactor damage.

Monday afternoon – 17.16pm – Epicenter was also pretty much right at the reactor site in Fukushima, and at least briefly, cut power to the plant.

Tuesday Morning 8.12am – Not as strong as above 2 shocks, but much closer to Tokyo, so was felt at about the same intensity.

Business Perspective
  • North-East Area – Economic Impact

    Share of Japan GDP which the worst hit areas account for is being estimated to be around 6.0%, not all of which will be lost due to the quake and tsunami’s, however the situation in regard to b) below is still worsening.
  • Factory Closings
    • Number of closings now slowing down, however the number of factories unable to resume full production continues to grow, e.g. Toyota which is aiming to resume production at all facilities this week, only it cannot do so at more than 50% capacity levels.
    • There is no reason to conclude any other major (or not) domestic manufacturers are any better off then Toyota.
    • A negative effect on overseas supply chains is also now being reported.
    • This matter warrants further monitoring as the full effect of the disruptions may not yet be fully played out.
  • Economic Recession Likelihood is unchanged
    • For the current QTR, this is unchanged and considered almost a certainty but only at marginally negative growth levels, for the next QTR it is also considered quite likely with the magnitude dependent on how quickly the problems associated with the JIT system in b) above can be remedied.
    • Subsequently the growth positive effects of rebuilding should gradually become more evident from around the September quarter and serve as a base for subsequent rebounds in GDP.
  • Financial Markets
    • Would think the Securities analyst’s are all busy revising forecasts and valuations (downwards) for all local public companies.
    • It still remains to be seen whether the BOJ will actually print money to fund reconstruction efforts, the Governor is refusing to do so and many others think it is not necessary anyway as there is still plenty of domestic savings to tap into to. The pressure to do so is coming from some political quarters, ostensibly for nation economic benefit, which very few financial market participants find very credible.
  • March 31 Fiscal Year End
    • Has passed without any major lingering problems, and should be considered another sign that all is gradually getting back to normal.
Stay or Flee? – The “Flygin” Discussion
This discussion is over, recommendations were provided in the last update.